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Senior Meetings and Events Manager

Manager
Atlanta, Georgia, USA, Boca Raton, Florida, USA
Posted 3 months ago

COMPANY: MeetingAdvice, an Etherio Company

POSITION: Senior Meetings and Events Manager

REPORTS TO: Event Operations Director

STATUS: Full Time/Exempt

LOCATION: Atlanta, GA or Boca Raton, FL


The Senior Meetings and Events Manager will consistently deliver exceptional service to our clients through excellent meetings management. This position is an integral part of our team and will be responsible for managing, supporting and/or executing various events, from initial concept through execution and final reconciliation.

The ideal candidate for this role has excellent communication, networking skills and the ability to successfully manage stakeholder relationships and expectations. This person should also have excellent knowledge of destinations, hotels, and venues nationwide, having built relationships with venues and proficient experience in contract negotiation.

RESPONSIBILITIES:

Program Management

  • Responsible for leading and/or supporting the planning and execution of multiple key events
  • Manage, prioritize, and oversee events from creative concept and development from initial briefing through to final reconciliation including but not limited to budget management, site selection, hotel/venue management, registration management, transportation, food & beverage, décor, staffing, and teambuilding management
  • Work with the team to ensure adherence to client standards, company standards and all deliverables are met
  • Responsible for budgeting and reconciliation of events
  • Cultivate and maintain relationships with clients and suppliers
  • Negotiate and review vendor contracts and addendums for accuracy
  • Monitor opportunities to maximize and increase value adds, cost savings, and cost efficiencies
  • Be responsive to client questions offering advice to assist with creative problem solving
  • Provide support for other team members as required

Vendor / Venue Sourcing and Contract Management

  • Review venue/vendor contracts and client addendums for accuracy and negotiate concessions where applicable and appropriate
  • Develop and submit RFP’s via Cvent or Etherio Group template
  • Consolidate information to fulfill client reporting requirements

 Administration & General Responsibilities

  • Work intelligently and ensure that team management is aware of potential opportunities which can negatively affect productivity
  • Ensure knowledge is shared within the team to enable them to work more efficiently
  • Accurate adherence to company’s time tracking policies and systems
  • Work on ad hoc requests as required

Qualifications

  • Eight+ year’s event management experience (familiarity with both an agency environment and corporate events are required)
  • Bachelor’s Degree required
  • Advanced project management skills, including budget creation, management, and reconciliation
  • Experience with high level conference and meeting management
  • Experience managing virtual / hybrid meetings as well as knowledge of multiple virtual technology platforms.
  • Exceptional ability to establish relationships and maintain a positive rapport with clients, vendors, and suppliers
  • Demonstrated ability to collaborate with colleagues at all levels
  • Excellent oral and written communication skills
  • Advanced negotiating and contracting skills
  • Knowledge of destinations and venues throughout worldwide
  • Good/advanced working knowledge of the MS Office Suite
  • Creative problem solver, resourceful, team player
  • Strong team player who can support and be supported by others
  • Calm and flexible approach to handling the pressure and stress of ever-changing demands
  • Highly organized with excellent time management skills to handle multiple tasks and meet strict deadlines
  • Ambitious and proactive
  • Willing and able to travel when required

Preferred Qualifications

  • Good working knowledge of key international destinations including venues and suppliers
  • Strong knowledge of Cvent tools, including CrowdCompass is highly preferred, but not required

Job Features

Job CategoryManagement

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